New Kent Charles City Chronicle

News for New Kent County and Charles City County, Virginia | August 18, 2019

Unapproved change order for proposed fire station upsets New Kent supervisors

By Andre Jones | January 30, 2019 12:15 pm

New Kent supervisors are frustrated on a change order for the proposed Station 5 fire station in Talleysville.

A change order for more than $28,000 over soil work that did not receive approval from county leaders became a sticking point during Wednesday morning’s work session. Along with other unexpected costs, the original cost of $2.8 million fire station will now cost more.

“We have to had finish to the doors on the bay and we are relocating the controls to make it easier for emergency vehicles to leave the station,” said County Administrator Rodney Hathaway. “These are changes that come along with the way we sent this project out to bid.”

In order to cover the additional costs, Hathaway recommended transferring $125,000 in the capital improvement plan to cover the approved change orders and any unanticipated additional costs. But before supervisors allowed the transfer, District 1 representative Thomas Evelyn expressed severe displeasure about the unapproved change order.

“I have a hard time accepting this change order,” he said. “We had project manages and analysts say the soil was good to build on. They could have waited until it dried out or they could have asked for an extension.”

Other supervisors agreed with Evelyn, saying that notification could have been given to county leaders and the administrator. According to Hathaway, he did not know anything about the change until Evelyn pointed it out. When the county administrator went to the construction site, trucks full of soil were already on the premises.

Evelyn, however, made a motion only to transfer $100,000 to the proposed project and commented that status on the project should be provided to the board monthly. County attorney Brendan Hefty stated that the contractors, Henderson Construction, should have notified supervisors of the proposed change order for approval per their contract.